Pointer
Insertion point
Sub menu button
Sub menu of command
Command button
Group
Context specific tabs
Customize the quick access toolbar
Dialog box
Minimize ribbon
Restore ribbon
Use magnification zoom tools(100%-one page – two page- page width)
User name
Default folder to open , save document
Use available help functions
toolbar
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Save a document to allocation on a drive
Save a document under another name
Save a document as another file type
Switch between open documents
Switch between page view modes
Enter text into a document
Insert symbols and special characters
Display and hid non-printing formatting symbols (merge paragraphs)”formatting marks”
Select text
Enter words within existing text
Overwrite text
Remove characters, words from existing text
Use a simple search command
Use a simple replaces command
Copy text between open documents
Copy text within a document
Move text within a document
Move text between open documents
Move text within a document
Delete text
Use the undo, redo command
Change text formatting (font size and type)
Apply text formatting: bold, italic, underline
Apply text formatting: subscript and superscript
Apply different colors to text
Apply case changes to text
Apply automatic hyphenation
Create a new document based on the default template
Create a new document based on other available template (faxes-memos)
Page view modes(print layout-full screen-web layout-outline-draft)
Close a document
Close a word processing application
Select text
Character click and drag
Word double click
Several word
Sentence
Line
Paragraph triple click
Entire document ctrl+a
Example 3
Close a document
Open a document
Open. Close word processing application
Create a new document
Save a document
Save a document under another name
Switch between open documents
Create paragraphs
Merge paragraphs ( delete from keyboard)
Insert soft carriage return (shift + enter) line break
Remove soft carriage return ( delete from keyboard)
Remove soft carriage return ( delete from keyboard)
Recognize good practice in aligning text
Align text(left – right – center)
Indent paragraphs (indent left – indent right – first line- hanging)
Set, remove and use tabs
Recognize good practice in paragraph spacing
Apply spacing above paragraphs
Apply spacing below paragraphs
Apply spacing within paragraphs
Add(default) bullets in a list
Add (default) numbers in a list
Remove bullets and numbers from a list
Switch between different bullet and number styles
Add a box border and shading to a paragraph
Apply a character style to selected text
Apply a paragraph style to a paragraph
Use copy format tool
Use Tabs (left – center – right- decimal – bar)
Using automatic hyphenation
Example 4
Insert an object(image – chart – a drawn object)
Select an object
Copy an object between open documents
Copy an object within a document
Move an object within a document
Delete an object
Resize an object
Change the size of an object in one direction only
Resize an object to an exact measurement
Amend text wrapping
Setup
Change document orientation
Taller than wider = portrait
landscape= Wider than taller
Change paper size
Change margins of entire document
Recognize good practice in adding new pages
Delete a page break in a document
Insert a page break in a document
Add text in headers, footers
Edit text in headers, footers
Add fields in headers, footers (file name)
Add automatic page numbering to a document
Spell check the document
Add words to a built-in custom dictionary
Preview a document
Print a document from an installed printer using output options
Example 5
1. Insert table (create table)
2. Insert data in a table
3. Edit data in a table
4. Select rows, columns, cells ,entire table
1- Select a row
2- Format entries
3- Select columns
4- Select columns
5-
6- Select the table +
7- Select a series of adjacent cell
5. Insert, delete , rows and columns
1- Insert a row
2- Insert a column
3- Delete a row
4- Delete a columns
5- Delete multiple columns, (adjacent)
6. Merge cells
7. Table formatting
1- Modify column width
2- Modify row height
8. Modify cell borders
9. Add shading to cells
10. Save a document as file type (word template) location(folder templates)
11. Close the template file
File type
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Use of file
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Web page
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A word document that will open in a web browser eg .HTML (hyper text markup language)
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Various text formats
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A text document that can be read by many other programs eg .RTF
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Previous word versions
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A word document that can be read by older versions of word eg word 97-2002&6.0/95
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Opendocument text file
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openDocument text files are supported by a wide variety of word processing applications, including free software application. An openDocument text files has the extension .ODT.it is also possible to save other software specific file types, as shown in the (save as type) drop down list.
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template
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A master document, from which a new document is created each time you require a copy of it- using the preset document layout eg.DOT
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Mail merge
Mail merge is the process of combining a mailing list and a main document, to print a run of documents with differing information in certain parts of each document.
The main document (this can be a letter. E-mail message, envelope or label) contains the information that is going to stay the
Each piece of information in the data source in known as a field
The information in the mailing list about each individual person, student or organization is known as a record
- Select a mailing list
- Insert data fields
- Merge a mailing list with a letter
- Preview merged documents
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- First record-previous record-“go to specific record”-next –last record
- Print mail merge letters (merge to new document)
- Save and close the merge letter
Create and print mailing labels
- Select recipients
- Insert data fields
- Update labels
- Merge a mailing list with a label document ( preview results)
- Print labels
- Close a word processing application
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